Asia-Pacific ACL Asia-Pacific Chapter of the ACL

Call for Bids - AACL/IJCNLP 2022

29 Mar 2021

The 2nd Conference of the Asia-Pacific Chapter of the Association for Computational Linguistics and the 12th International Joint Conference on Natural Language Processing

The Asia-Pacific Chapter of the Association for Computational Linguistics (AACL) hereby invites proposals to host the conference in the Asia-Pacific region around the beginning of December 2022. At this time, we seek preliminary draft proposals from prospective bidders in the Asia-Pacific region. Promising bidders will be asked to provide additional information for the final selection.

The AACL/IJCNLP 2022 Coordinating Committee, made up of representatives of the AACL and representatives from the AFNLP, will select the General Chair and the Program Committee Co-Chairs for the conference. Draft proposals should identify a Local Arrangements Chair, who will work with the General Chair and the Coordinating Committee to develop a detailed plan and budget.

To facilitate conference organization, bidders may delegate many tasks of their choice to a Professional Conference Organizer and/or to the ACL Office (Priscilla Rasmussen). Handy bid guidelines, including expense and task list templates and additional useful links are provided at: http://aclweb.org/adminwiki/index.php?title=Bid_Guidelines. The template for local expenses is available here: http://ftp.cs.toronto.edu/pub/gh/ACL-conference-bid-template-CURRENT.xlsx.

Bid Highlights: Draft proposals include information on the following:

  • Estimates of the anticipated number of registrants
  • Location (accessibility, including physical disability access; conference venue, e.g., convention center, hotel or university; accommodation; dining options; capability to host the registrants predicted)
  • Safety of the region/local neighborhood (venue and proposed accommodations) for all ethnicities, sexual orientations and genders, or a plan to ensure safety
  • Proposed dates. Religious and local national holidays should be avoided, as much as possible.
  • Local arrangements team (chair/co-chair, committee, volunteer labor, registration handling; description of any experience the team has had in organizing previous conferences and the number of participants at those conferences)
  • Local Computational Linguistics community (the size and impact of local R&D groups on NLP and related disciplines)
  • Meeting venues (space for sessions, tutorials, workshops, posters, exhibits, demos, small meetings and registration)
  • High-speed, all-ports-open, easy-to-use internet access
  • Audiovisual equipment
  • Catering, including breaks, receptions, poster sessions, banquet and entertainment (traditionally, dancing for participants at the banquet); access to food onsite for restricted diets (religious constraints/vegans/vegetarians/widespread allergies and intolerances such as gluten-free)
  • Local sponsorships
  • Local expenses estimates spreadsheet (using template provided, link above)

Evaluation: Proposals will be evaluated according to the following criteria (unordered):

  • Experience, flexibility, and openmindedness of local arrangements team
  • Local Computational Linguistics community support
  • Local government and industry support
  • Accessibility and attractiveness of proposed site
  • Suitability of proposed dates
  • Adequacy of conference and exhibit facilities for the anticipated number of registrants
  • Adequacy of residence accommodations and food services in a range of price categories and close to the conference facilities
  • Adequacy of expense projections
  • Geographical balance with regard to ACL, AACL, IJCNLP, EMNLP and COLING meetings in the Asia-Pacific region in the decade prior to 2022 (2011 Chiang Mai, Thailand; 2012 Jeju, Korea and Mumbai, India; 2013 Nagoya, Japan; 2014 Doha, Qatar; 2015 Beijing, China; 2016 Osaka, Japan; 2017 Taipei, ROC; 2018 Melbourne, Australia; 2019 Hong Kong, China; 2020 Suzhou, China; 2021 Bangkok, Thailand; 2022 Gyeongju, Korea)

Important Dates:

  • April, 2021: Call for bids
  • June 18, 2021: Notify intention to submit proposal
  • July 23, 2021: Draft proposals due
  • Through August 27, 2021: Feedback to bidders
  • September 24, 2021: Final bids due
  • October 29, 2021: Bid selected

The selected location for AACL/IJCNLP 2022 will be announced at EMNLP 2021. For any queries please contact Keh-Yih Su, the Coordinating Committee Chair. Please send notifications and draft proposals to:

Keh-Yih Su Institute of Information Science, Academia Sinica kysu@iis.sinica.edu.tw